Senior Local Fund Operations (AMIF)

PRIMARY DUTIES AND RESPONSIBILITIES

DEAL FACILITATION AND RELATION MANAGEMENT:

• Act as a technical reference point for the Fund business to various Amicorp offices, clients and third parties; Attend client meetings and provide technical support to the sales team.


• Ensure optimal funds’ business structuring


• Draft / co-ordinate drafting of legal and regulatory documents leading to the launch of new funds / related products


• Analyze, assess and suggest business structures and transactions, including funds and structured products


• Continuous review and suggesting clients on existing structures’ improvements


• Draft, review and/or approve commercial, legal, fiscal and regulatory agreements and documents


• Act as primary contact with clients and other related parties; Adopt a pro-active and can-do approach with clients.


• Serve as the primary point of contact for a portfolio of fund administration clients, building and maintaining strong, long-term relationships.


• Conduct regular meetings with clients to understand their fund administration needs, regulatory requirements, and reporting preferences.


• Ensure clients are informed about the full range of fund administration services available and provide expert guidance on best practices.


• Interpret the data and answer queries that might arise from the Investment Manager or investors regarding the financial statements of a fund and in particular its portfolio investments, fee calculations and NAV per share.


• Effectively participate in cross departmental projects such as investment fund launches, implementation of new law and tax regulations, structural changes and coordinate projects with limited scope.


• Assist operational aspects of investment fund set ups and liquidation.


• Participate to the writing down or to the review of Operating Memoranda, various agreements and resolutions, specific policies, procedures and jurisdictional and product memos.

SALES PLANNING AND GROWTH, ONBOARDING AND TRANSITION MANAGEMENTSALES PLANNING AND GROWTH, ONBOARDING AND TRANSITION MANAGEMENT

• Close sales in accordance with targets as outlined in personal targets/ KPIs. develop and maintain ambitious sales plan for the country; with focus on the strategies and tactics for acquisition of new business as well as growth of existing business and support for the office network, with the plan centering around the what, where, why, how and when in order to exceed the targets.


• Based on sales plan apply targeted sales approach, actively seek and recognize sales opportunities – identify needs and create an interest and deal with common objections.


• Further develop and leverage existing relationships and actively prospect new customers and intermediaries (Client Relationship Management)


• Oversee the onboarding process for new clients, ensuring a smooth transition to the fund administration services.


• Work closely with clients during the transition period, addressing any concerns or challenges that may arise.

SERVICE DELIVERY AND QUALITY ASSURANCE:

• Collaborate with internal fund accounting teams in India/ Mauritius who are responsible for all accounting and investor services., to ensure the accurate and timely delivery of services to clients.


• Service existing funds and their managers to ensure timely and excellent delivery of services as agreed with each manager.


• Review NAV packages and ensure they are error free before being sent to the investment manager and investors

FUNDS REPORTING AND COMPLIANCE OVERSIGHT:

• Collaborate with clients and internal compliance teams to ensure adherence to fund administration regulations, reporting requirements, and industry standards.


• Facilitate regulatory audits and examinations as necessary, providing clients with guidance and support. Constant monitoring of shareholder services to ensure up to date processing of subscription and redemptions, with timely completion of KYC/ AML checks.


• Generate and maintain comprehensive client files and records, including agreements, correspondence, and communication history.


• Prepare and distribute reports on fund administration activities, compliance status, and service performance.

TIME RECORDING:

• Accurately record chargeable time and value of service using Maconomy, ensure effective monitoring of transactions, handle pricing, invoicing and collection of outstanding fees for the portfolio of clients.


• Monitor own productivity and chargeability on weekly basis and review productivity and performance against targets. to ensure that individual financial targets and client communication KPIs are met.


• Follow a disciplined approach to submitting timesheets for client work and meet the weekly and monthly time/ chargeability targets.

TEAM MANAGEMENT

• Manage the funds’ team in the day-to-day activities


• Lead by example by accurately recording chargeable time and value of service using Maconomy, ensure effective monitoring of transactions, handle pricing, invoicing and collection of outstanding fees for the portfolio of clients.


• Monitor teams' productivity and chargeability/ billing on weekly basis. Solve payment problems, as well as collection of outstanding invoices.


• Monitor all accounting and fund activities to ensure quality and timeliness


• Coordinate and supervise training thus ensuring all staff have adequate competences to execute their functions


• Promote and ensure policies, procedures and work-instructions with operational staff in order to achieve a standardized operating model


• Propose relevant changes to procedures and systems in order to optimize the internal processes of the funds department


• Ensure operational excellence with other Group and Central team counterparts

OTHER DUTIES

• Undertake the role of director, trustee, nominee, manager, partner, secretary, authorized signatory or any related position in internal entities or client entities of Amicorp Group, where necessary and required by the Management. Act as funds’ director, compliance officer and / or company secretary, as necessary


• Undertake such other duties, related to the position, as may from time to time be agreed with Management

Qualifications, Skills, and Experience

• Minimum Bachelor degree with over 15 years’ experience in the investment fund industry and a relevant network with family offices, Investment Advisers, Foreign Investors, Venture Capital Industry. Hands-on experience in accounting with a private equity/real estate organisation or service provider (accounting firm, central administration). Previous experiencing of coordinating the work of a team, monitoring progress and reporting activities is desirable.


• Fair knowledge regarding the country's Fund industry regulations. Knowledge regarding NAV calculations, Fund Accountability, Capital Calls, the tax fund structure and Audit processes. Very good accounting knowledge, hands-on experience with various accounting principles (IFRS, US GAAP). A full understanding of and expertise on both UCITS and Alternative Investment funds and more in particular private equity and real estate funds.


• Hands on experience in the field of Fund Accounting, Investor Services, Fund Structuring and/or Fund Directorships. Good understanding of local market Fund regulations. Knowledge of PFX Paxus would be an advantage.


• Extensive knowledge of the industry, its participants as well as the full suite of services offered by Amicorp Fund Services. Capability to act as a market builder in the country.


• Strong commercial drive and a proven ability to penetrate the required market and ensure closure of sales. Takes initiative, positive and proactive, dedicated, focused and revenue and target driven.


• Excellent leadership, organizational, interpersonal and communication skills. Successful team management experience including performance management and employee development.


• Excellent client facing skills. Well-developed spoken and written communication skills and the ability to tailor style to relevant audiences, and successfully liaise with people at different levels. Excellent English language fluency; additional languages preferred.


• Strong analytical and problem solving skills, solution driven, highly organized and detail-orientated with good decision making and time management skills. Independent, hands-on and takes accountability to deliver solutions and results.


• Ability to adapt and work in a smaller, dynamic local team environment; along with being part of a bigger matrix organization. Proven leadership and team player skills, with ambition to excel in the role.


• Demonstrated knowledge and understanding of operational efficiency issues and quality management and control matters.

For queries, please contact: Jobs@amicorp.com