Legal Assistant (Company Management Services)​

PRIMARY DUTIES AND RESPONSIBILITIES

• Draft Directors Resolutions, shareholders' resolutions based on client’s instructions/requirements and statutory requirements.


• Preparation of minutes of general meetings (Ordinary or Extraordinary).


• Preparation of minutes of meetings of boards of directors or managers.


• Organizing the incorporation of companies (i.e. communication with banks, notaries, Chamber of Commerce, etc.).


• Notarization / legalization / Authentication of documents with various Notaries


• Work passes related matters, application of work passes and appeal


• Maintain the register of shareholders up-to-date


• Filing of annual accounts with the Register of Commerce and Companies.


• Preparation and filing of excerpt of meetings, requisition form, mention.


• Prepare and provide assistance in the preparation of procedures, notarial deeds (increase / decrease of share capital, dissolution, liquidation, etc.).


• Management & update of internal databases


• Organization of meetings (with clients, intermediaries, legal counsel, notaries).


• Handles incoming phone calls, couriers, post and e-mail messages.


• Ensure that there is administrative support available to all the employees at any point of time.


• Ensure inventory maintenance.


• Labels, scans and files all correspondence and documents up to date e.g. cards, bank statements, invoices, receipts, and other records of client companies that are not being handled by the Account Manager and/or other assistants.


• Prepares outgoing priority correspondence forms.


• Monitors conference and meeting room usage, services those rooms.


• Ensure that office automation is undertaken on a continuous basis.


• Manages the petty cash, inserts expenditure data into excel and sends the excel sheet to the Internal Accounting Department / Accounting Officer (maintains quarterly overviews of petty cash expenditures).


• Reviews client records to help ensure that they are updated and accurate, including 5-Series database.


• Creates, organizes and maintains all (hard copy) files (including files of shelves and terminated entities) organized according to the established filing system (including UBO / KYC information, compliant with the requirements of the central bank). Keeps a log of missing documents and files.


• Plans, organizes and schedules meetings for the Management and staff of Amicorp. Prepares minutes if requested.


• Organizes, coordinates and assists in the smooth operation of seminars.


• Arranges Visa applications for business trips.


• Helps with special projects (e.g. data entry, mailings, decorating offices for employees’ birthdays and holidays, etc.). Plan, organize and schedule meetings and ensure that files are maintained and readily accessible.


• Other duties as may be assigned by the superior from time to time.

TIME RECORDING:

• Accurately record chargeable time and value of service, ensure effective monitoring of transactions, handle pricing, invoicing and collection of outstanding fees for the portfolio of clients.


• Monitor own productivity and chargeability on weekly basis and review productivity and performance against targets. to ensure that individual financial targets and client communication KPIs are met.


• Follow a disciplined approach to submitting timesheets for client work and meet the weekly and monthly time/ chargeability targets

OTHER DUTIES

• Undertake the role of director, trustee, nominee, manager, partner, secretary, authorized signatory or any related position in internal entities or client entities of Amicorp Group, where necessary and required by the Management.


• Undertake such other duties, as may from time to time, be required by the Management or/ and Group Human Resources.

Qualifications, Skills, and Experience

• Higher Education (law, economics, and/or experience in a similar role)


• Dynamic, proactive, highly organized and detail-orientated.


• Excellent English and Dutch oral and written communication skills


• Thorough knowledge of the established filing system with strong organizational skills


• Good knowledge of MS Office software (Word and Excel) and Computer skills

For queries, please contact: Jobs@amicorp.com